ATG 383 Exam 1 Review Problems

Draw a context diagram and a level 0 DFD for this system.

The admissions committee determines whether or not a student is admitted to graduate school. The associate dean determines the financial aid. The following describes the application and approval process.

Students send applications to the graduate school. From other universities, the graduate school receives transcripts. Additionally, unrelated third parties provide letters of recommendation. The Graduate Management Admissions Council (GMAC) provides GMAT scores.

Upon receipt of the above items, the graduate school prepares an application packet and enters the student's name in the pending application file. An acknowledgment letter is sent to the student.

The Graduate school sends the application packet to the admissions committee. The admissions committee reviews the student's credentials. In most cases, students are accepted.

The committee sends the applicant a letter explaining the result of the review.  A copy of the letter is also sent to the registrar who creates a student record in the registrar's system.

The accepted student’s file s is sent to the associate dean for financial aid review. The associate dean keeps a list of available scholarships. Based on his review of the student's interests and the scholarship criteria a financial aid award letter is prepared, which again is sent to the student. Also, the controller's office receives a copy so the proper bill can eventually be sent to the student once he / she registers for classes.

The associate dean then updates the pending application file, closing out the student record.

Each month, the graduate school prepares a summary of how many applications were received, approved, and rejected. They send this report to the university's president.

 Here is the solution for the DFD problem.

Draw a document flowchart for the following system.

The sales process begins when a customer gives the sales clerk a sales slip. In order to process the charge, the sales clerk prepares a charge slip. The charge slip is keyed into the computer, which updates the accounts receivable file stored on disk. At the end of the day, the computer center creates a sales report that is sent to the cash receipts department.

After entering the charges, the sales clerk files the charge and sales slips by number till the end of the day. Then the sales clerk prepares a summary report, which is sent along with the sales slips to cash receipts. Don't ask me why they send they sales slips to cash receipts. It's just something they always have done.

The cash receipts department reconciles the summary report to the sales report. Then, they create a voucher, which is sent to accounting.

Sales clerks file the charge slips by number while cash receipts files everything it receives by day.

Here is the solution for the flowchart problem.